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SUPERINTENDENT/PRESIDENTS OFFICE
PROGRAM REVIEW
2005-2008
1. UNIT DESCRIPTION
The mission of the Superintendent/Presidents Office is to ensure, with intrinsic desire to reach performance excellence level in legal, ethical, and moral ways, that the Imperial Community College District fulfills its mission and goals as defined by the Board of Trustees through Board Policies and governance processes in the College structure as required by law.
2. STRENGTHS AND CHALLENGES
Background
The Superintendent/Presidents Office includes the Superintendent who is the CEO of the District and President of ֱ߲, an Executive Assistant, Office/Evening Resource Assistant, an Institutional Research Analyst, and a part-time contracted Public Relations Consultant. The Superintendent/President supervises those in the Office and Executive Council members of the District including Vice President of Academic Services, Vice President of Student Services, Dean of Business Services, and Director of Human Resources.
In the governance structure (see attachment), the Board of Trustees has adopted since 1994 the involvement of Academic Senate for three topics it primarily relies upon and for seven other topics it mutually agrees with in policy matters. The other constituent groups are represented in various standing committees and at the hierarchy, form their collective recommendation to the President at the College Council.
Strengths
The Superintendent/Presidents Office provides pivotal leadership for all branches of the College. The President upheld shared governance and presents himself as the President for all College community members.
The Office created a new Presidents Cabinet that consists of all shared governance leaders, union leaders, ASG President, and executive council members. The Cabinet reviews Board Agenda together and advise each others on issues and prevents conflicts.
Starting this year, the part-time office assistant was reclassified to a full-time evening campus representative position, and hence keeps this Office is open from 8:00 A.M. until 10:00 P.M. Monday through Thursday each week when evening classes are offered and 8:00 A.M. until 5:00 P.M. on Fridays.
This Office has consolidated community wide planning with College internal strategic planning and therefore established a unified basis for the College master plan and its three-year goals.
This Office led the District to acquire General Obligation Bond to build new science and technology center and renovate/modernize existing buildings. The successful funding of the Title 5 Hispanic Serving Institution Grant will assist in developing our technology infrastructure.
This Office led the College to obtain Title V developing Hispanic Serving Institution grant to hire information technology professionals in order to develop a distance-learning center.
Challenges
The District lacks personnel that normally exist in an institutional advancement department. The District uses part-time public relations and grants writer in conjunction with the only one full-time person serving in the role of institutional research analyst. As the number and amount of grants increase, a grants writer/compliance officer becomes a necessity.
The District does not have an alumni association. Although there are an estimated 20,000 alumni living in the Valley, they are not organized to provide effective networking and fellowship functions.
There was no vision generated from the last community wide outreach effort for Extended Campus Centers.
The Office also provides secretarial support to the PR consultant and occasionally the RP office. This is fine when the College is small and does not involve in grants and public affairs as much as now. Additional assistance is needed.
3. UNIT DEMOGRAPHICS
The President and Institutional Research Analyst are Asian American. The Executive Assistant and Public Relations Consultant are Caucasian. All above personnel are in their fifties. The Office/Evening Resource Assistant is Hispanic in her late twenties.
4. UNIT RETENTION
The President has been here for twenty one months. The interim president preceded him was on the job for 10 months after the last permanent president retired after six years of service. The Executive Assistant and Public Relations Consultant have been with the College in their assignments for over 25 and 8 years, respectively. The Office/Evening Resource Assistant has been with the Presidents Office for two years as a part-time secretary and a full-time classified support in the recent year.
5. STUDENT LEARNING OUTCOMES
The ֱ߲ Academic Senate will provide leadership to the campus community to initiate and sustain an on-going dialogue to develop and assess institutional student learning outcomes. This process will not only address institutional student learning outcomes, but it will provide a model for academic divisions and programs as they develop and assess program-level student learning outcomes tied to the institutional outcomes. The period covered by this institutional master plan should see initial progress toward the development and assessment of institutional student learning outcomes.
6. EXTERNAL SUPPORT SERVICES
Other than the recent $10,000.00 IVC Foundation grant for matching fees for grants writer, there is no other external source of funding for this Office.
7. UNIT STANDARDS
The Presidents Office follows a high standard of ethics, expectation, and operates in the bounds as described by the Board Policy and California Education Codes.
8. PROGRAM/DEPARTMENT PLANS AND OBJECTIVES, 2005-2008
Strategic Goals
Institutional Goal A: Create a modern comprehensive Science and Technology Center.
Institutional Objective 1: Complete a Facility Needs Assessment during Spring 2004.
Completed successfully.
Institutional Objective 2: Conduct a community survey to determine support level for a General Obligation Bond issue during Spring 2004.
Completed successfully.
Institutional Objective 3: Board decision on a General Obligation Bond during Spring 2004.
Completed successfully.
Institutional Objective 4: When General Obligation Bond issue is decided, campaign will take place in May-October 2004 for the November 2004 election.
Completed successfully. Bond sales presentations made in New York City during December 19-22, 2004. Twenty-three basis points were obtained for insurance premium and 4.4969% bond interest was accepted as the lowest bid by Citicorp Global Services. Bond transaction of $24.5 million was wired on January 27, 2005.
Institutional Objective 5: Develop and release a Request for Proposals (RFP) to secure the most qualified architectural/engineering/building contractor firms to design and construct the building.
Completed successfully. On January 14, 2005 seven architectural firms interviewed and top two were recommended and approved by the Board on January 15, 2005.
Institutional Objective 6: The construction of the Center will start during 2005-2006.
Citizens Oversight Committees Construction Monitoring Subcommittee meets weekly. Design work for the Science and Technology Center will start with the Architect working with the related division faculty and staff along with the core froup that consists of the Presidents Cabinet.
Institutional Objective 7: Staffing and operation of programs and services will begin during 2006-2007.
Building design will take a year in 2005. Construction will take another year in 2006. Occupation of the new building(s) will take place in 2007.
Institutional Goal B: Develop a Distance Learning Center that provides faculty and curriculum development for online, interactive TV and hybrid courses to reach students whose access are hindered by factors such as distance, disability, scheduling, preference of learning style, etc.
The Presidents Office lead the successful award by the United States Department of Education the Title V Hispanic Serving Institution grant for Project ACCESO to hire technology staff, train faculty, and develop distance learning courses and management system. Project ACCESO funding made it possible to update the Calexico and El Centro Extended Campus Centers with computers for their computer labs. The President lead a 17 member team of architect, administrators, faculty, and staff to visit five colleges in Maricopa Community College District in Phoenix, Arizona. The purpose is to share what the team learned with the rest of the College for ideas of the new Science Building and Distance Learning Center.
Institutional Goal C: IVC will respond to community needs that address our evolving economic diversification.
Institutional Objective 1: Four new programs will be developed by Fall 2005.
Air conditioning and refrigeration has been implemented, seven apprenticeship programs including electrician will start in fall, 2005, construction, information technology, and hospitality programs will be developed. Fire Academy, Business Service Excellence Program, and ESL Pathway between high school adult program and credit ESL program at IVC are some additional workforce development and training programs the College implemented.
Institutional Objective 2: Tie in with Labor Unions to provide vocational training.
Cal Energy (largest taxpayer in County) plans to engage union sponsored apprenticeship program that expressed wish to have IVC to serve as its Local Education Administrator.
Institutional Objective 3: Develop collaboration with high schools regarding vocational education.
Charter School with Calexico, Nursing Expansion with WIB funds and Philip Ricker Estate Gift (largest in IVC Foundation history).
Institutional Objective 4: Development and expansion of continuing/non-credit education.
Hired the first Non-credit/Continuing Education Coordinator with initiatives at Quechan Indian Reservation and Calipatria State Prison.
Institutional Objective 5: Work with Imperial County, cities, and Imperial County Office of Education (ICOE) to develop a public/government channel for Imperial County.
Collaborate with ICOE on their new cable channels, i.e., Channel 75 for Government and Channel 76 for Education.
Institutional Objective 6: Address public perception gap.
Increased media exposure of college community activities.
Institutional Goal D: Develop a long-term facility plan.
Institutional Objective 1: Complete a ten-year enrollment forecast and maintenance survey during 2003-2004.
Completed successfully.
Institutional Objective 2: Complete facility modernization survey especially for Science/Technology during 2003-2004.
Completed successfully.
Institutional Objective 3: Determine Long Range Plan funding alternatives and secure funding for Science/Technology Building during 2004-2005.
Completed successfully.
Institutional Objective 4: Merge Long Range Plan with College Master Plan during 2004-2005.
Completed successfully.
Institutional Objective 5: Complete Long Range Comprehensive Financial Plan during 2004-2005.
Completed successfully.
Institutional Objective 6: Market the Facility Plan to the community with town hall meetings and a published annual report.
Completed successfully. A total of forty-eight community/civic meeting presentations were made.
Institutional Goal E: Develop, implement and manage six day per week balanced class schedule applicable district-wide to meet the needs of our community.
The Presidents Office gives guidance and direction to the Vice President for Academic Services and delegates authority to her for planning and implementation.
Institutional Objective 1: Use external instructional sites throughout Imperial County.
Institutional Objective 2: Develop and implement a Fast Track weekend college.
Institutional Objective 3: Expand Math and English course offerings based on demand.
Institutional Objective 4: Provide lead-time for counselors input to affect class scheduling to facilitate completion of program.
Institutional Objective 5: Examine attrition and provide more accurate placement and retention strategies.
Institutional Goal F: Give Imperial County high school graduates primary and residents secondary priority at the entry freshmen level. For those who are ready for college level courses, a full-time program is offered to graduate in two years, or four to six semesters depending on major preparation requirements.
Institutional Objective 1: Develop the program in 2004-2005.
Completed successfully.
Institutional Objective 2: Offer a Fast Track Pilot Program during Fall 2004.
Completed successfully.
Institutional Objective 3: In conjunction with the Fast Track Pilot Program, publicize the fact that priority is given to County high school graduates and residents.
Fourteen students were given registration priority last fall and expected to benefit from this for the whole year. Intend to continue next year.
Institutional Objective 4: Engage Banner to validate enrollment during Spring 2005.
Completed successfully.
Institutional Objective 5: Review and revise registration priority annually in the Spring.
On going.
Institutional Objective 6: Implement Web Admission Registration during Spring 2005.
CCCApply was implemented successfully.
Institutional Objective 7: Survey student demands for technology accessibility, classes and schedules.
Yet to be done.
Institutional Objective 8: Survey current and prospective students biannually beginning 2004-2005 to determine the needs for a six-day week balanced schedule (8:00 A.M. to 10:00 P.M. including Distance Learning: Online and Interactive TV)
Yet to be done.
Institutional Goal G: Implement community involvement by IVC.
Institutional Objective 1: Survey faculty about their community involvement during Spring 2004.
Completed successfully.
Institutional Objective 2: Give faculty credit for participation on community committees/ organizations.
Completed successfully.
Institutional Objective 3: Administration should deal with transportation issues.
This effort by convincing IVAG to add two additional express buses to the campus with one from the north and one from the south. The late evening bus line was revived with the last bus leaving campus at 9:55p.m.
Institutional Objective 4: Administration should address P-16.
The President serves on the IV P-16 Council for college going initiative.
Institutional Objective 5: Develop with SDSU cooperation and joint programs.
A team from both IVC and SDSU-IV Campus has been working on a faculty driven Title V Cooperative Hispanic Serving Institution Grant Proposal. IVC is the lead agency of this endeavor. The purpose is to develop 2+2 type bachelors degree programs in computer science, biology, and nursing.
Institutional Objective 6: The Public Relations Plan should address misperceptions in the community.
Completed successfully.
Institutional Objective 7: Develop a student mentor program for elementary schools.
Yet to be done.
Institutional Objective 8: Expand the work experience program.
Yet to be done.
Institutional Objective 9: Develop a District-wide alumni association.
Initiated but needs a second booster.
Institutional Objective 10: Institute an alumni publication.
Yet to be done.
The following is a cross reference of how the institutional goals for 2005-2008 relate to the previous 2003-2006 institutional goals:
2003-2006 Goal2005-2008 Goal1. To enhance the institutions planning effort.A, B, C, D, E, F, G
2. To develop and implement a marketing public relations plan.A, G
3. To improve student access to the colleges educational programs using technology and innovative instructional methods.
A, B, D4. To develop partnerships with business and industry.B, C, D, E, G
5. To increase course offerings and enhance educational opportunities.B, C, E, F, G
Other Goals (left from the last three-year period)
Program Review
Consolidated WASC Accreditation and Master Plan Program Reviews.
All branches of the College completed program review during February, 2005.
Vice President for Academic Services has bridged all together and provided a summary.
Public Relations Consultant will provide editorial support and a final executive summary.
Banner Conversion
Great success with CCCApply and WebStar online registration.
Enrollment is on target for an 8% increase.
Initiated discussion on post SIG contract technology needs.
Concur with Instructional Technology Advisory Councils recommendation of ETUDES-NG as the Course Management System for distance learning.
Supported the adherence to staying in the software mainstream that should result in economic and service benefits for IVC.
9. PROJECTED GROWTH PLANNING
10. CAPITAL OUTLAY/FACILITIES
Will you have specific remodeling and construction needs/changes in the next three years? Please list in priority order. Indicate the dollar amount in the year needed. On a separate page, include diagrams if appropriate.
There is no facility change needed at this time.
11. CAPITAL OUTLAY EQUIPMENT/SOFTWARE
What do you anticipate will be major capital equipment and capital software expenditures in the upcoming years? Please list in priority order, and indicate the dollar amount in the year needed. Include equipment needed as part of any facility changes.
There is no capital equipment and software need at this time.
12. FULL TIME/PART TIME RATIO
Not applicable.
13. PROJECTED BUDGET
What do you anticipate your budget needs will be over the next few years in dollars? Also indicate how many instructional, non-instructional, administrative, and classified staff members you feel you will need to conduct your planned program in the next few years?
Program
Projected Budget Information ( Table 11)
(Include significant changes only)Description
No.Current Budget
No.2005-2006
Budget
No.2006-2007
Budget
No.
2007-2008
BudgetInstructional Regular*Counselor/Library Regular*Administrators*139,400.Classified Regular*83,975..Chair/CoordinatorAdjunctOverload/Extra DutyOvertime1,500.1620.1,750.1,890.CoachingConsultant12,000.
12,960.13,997.15,117.Memberships27,000.29,160.31,493.34,012.Student Salaries
(Do not include work study)Professional ExpertBooks, Magazines, Periodicals, CDs500.540.584.630.Instructional Supplies and MaterialsNon-Inst Supplies/Material
(includes copy print)15,000.16,200.17,496.18,896.Personal Services ContractsTravel and Conference12,000.12,960.13,997.15,117.Capital Outlay Facilities
(Remodeling and Construction)Capital Equipment/SoftwareTotal291,375.73,440.79,317.85,662.
*Salary only, do not include employee benefits.
14. Comments: (Optional)
None.
PAGE
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