ࡱ> q` q'bjbjqPqP .::@06F6F6F8nF$Fd6hHH"$H$H$H$H$H$H$h۪I$H$HII۪$H$HwKwKwKIv$H$HwKIwKwKfp$HG pX,6FJjDٟ 06=|yJ $H>bH,wKH$H$H$H$H۪۪mK $H$H$H6IIII@6F6F IMPERIAL VALLEY COLLEGE Fiscal Services PROGRAM REVIEW AND PLANNING TEMPLATE 2005-2008 1. UNIT DESCRIPTION The Fiscal Services are, under the direction of the Director of Fiscal Services, oversees Accounting, Budget Development, Payroll, Financial Aid Disbursement and Parking Control operations. The Business Office will safeguard and manage the district assets to ensure the ongoing effective operations of the district. Effective internal controls are implemented to ensure that District management will have a process to evaluate significant changes in the fiscal environment and make necessary, timely, financial and educational adjustments. The fiscal activities of the district are conducted in accordance with General Accepted Accounting Principles, the Budget and Accounting Manual and Financial Accounting Standards Board. 2. STRENGTHS AND CHALLENGES One of the primary strengths of this department is the very low personnel turnover rate. We have staff members that have been employed in this department from 5, 17 and even over 30 years. This shows that this office has been very stable and there is continuity in its processes and procedures. This longevity in our staff proved very beneficial during the conversion from Anita to SCT Banner. This conversion is our greatest challenge in the current year and in the next two years to come. The Banner Finance module conversion has not been easy and one of the challenges has been to get it done without any additional help. While the conversion has taken place, there are still many processes under the new system that has to be perfected. As this institution continues to grow, this department will need to add staff to continue to provide the same level of service to the existing and additional customers (students and staff). Parking Control, Financial Aid disbursement and cashiering are being immediately impacted. The Admissions and Registration department has stopped collecting fees and this has greatly impacted our cashier. This department has only had one position added in the past 25 years but we have seen the college almost double in size during this time. While other departments have expanded bringing additional services to the college, this department has not seen a proportional growth. 3. UNIT DEMOGRAPHICS Eight Full Time female employees and two full-time Hispanic male employees. Of the eight female employees, two are Anglo and the rest are Hispanic. 4. STAFF RETENTION Since the last self-study, this department has added one full-time accountant position. We have had an excellent retention rate. This has been the only addition to our staff in the past 25 years. 5. STUDENT LEARNING OUTCOMES This section is not applicable to our department. 6. EXTERNAL SUPPORT SERVICES During the Finance Banner conversion, this department has utilized the services from Strata Information Group and we feel that we need to continue to have some consulting services from Strata until the system is fully implemented. We estimate that we will no be fully implemented until the fall of 2006. We also utilize the services of an independent Auditor, not only for our required annual audit, but also for consultation throughout the year. This spring 2005, we will be utilizing their services during the implementation of the Fixed Assets module in Banner. 7. UNIT STANDARDS This section is not applicable to our department. 8. PROGRAM/DEPARTMENT PLANS AND OBJECTIVES, 2005-2008 Strategic Goals Institutional Goal A: Create a modern comprehensive Science and Technology Center. Unit Goal A: Provide detailed fixed assets transactions. Unit Objective 1: To implement Banner Fixed Assets module by June 30, 2005 to keep track of all capital activities related to the Science and Technology Center. Institutional Goal B: Develop a Distance Learning Center that provides faculty and curriculum development for online, interactive TV and hybrid courses to reach students whose access are hindered by factors such as distance, disability, scheduling, preference of learning style, etc. Unit Goal B: Provide detailed fixed assets transactions. Unit Objective 1: To implement Banner Fixed Assets module by June 30, 2005 to keep track of all capital activities related to the Distant Learning Center. : Institutional Goal C: IVC will respond to community needs that address our evolving economic diversification. Unit Goal C: Provide expanded and timely services in student fees and parking services. Unit Objective 1: To implement an automatic student fee refund process by June 30, 2005 Unit Objective 2: To add a half-time position in the Parking Control Department to offer services until 8:00 p.m. by June 30, 2005 Institutional Goal D: Develop a long-term facility plan. Unit Goal D: N/A Institutional Goal E: Develop, implement and manage six day per week balanced class schedule applicable district-wide to meet the needs of our community. Unit Goal E: Open the cashier window on Saturdays Unit Objective 1: To create a part-time cashier position to offer services on Saturdays. Institutional Goal F: Give Imperial County high school graduates primary and residents secondary priority at the entry freshmen level. For those who are ready for college level courses, a full-time program is offered to graduate in two years, or four to six semesters depending on major preparation requirements. Unit Goal F: N/A Institutional Goal G: Implement community involvement by IVC. Unit Goal G: N/A Other Goals (Program Goals that do not relate to Institutional Goals) Complete as many program goals and objectives as appropriate N/A 9. PROJECTED GROWTH PLANNING A total of 1 FTE added to this department within the next year. Three part-time positions, two in the business office and one in parking. 10. CAPITAL OUTLAY/FACILITIES Program Facility Changes Information (Table 8)  Facility ChangesTotal Amt 2005-2006Total Amt 2006- 007Total Amt 2007-2008Move door in Directors Office$5,000Projected Totals$5,000 11. CAPITAL OUTLAY EQUIPMENT/SOFTWARE 12 pt. NOT bolded Program Capital Outlay Equipment/Software Information (Table 9)  Item QuantityTotal Amt 2005-2006 QuantityTotal Amt 2006-2007 QuantityTotal Amt 2007-2008Work station for part-time help16,000Computers/printers35,000Computers/printers35,000Projected Totals16,00035,00035,000 12. FULL TIME/PART TIME RATIO Program Full Time/Part Time Ratio (Table 10)  Full Time Part TimeCurrent StaffRatio 100%100 13. PROJECTED BUDGET Program Projected Budget Information ( Table 11)  (Include significant changes only)Description No.Current Budget No.2005-2006 Budget No.2006-2007 Budget No. 2007-2008 BudgetInstructional RegularCounselor/Library RegularAdministratorsClassified Regular582,647682,647Chair/CoordinatorAdjunctOverload/Extra DutyOvertime8000CoachingConsultantMemberships650Student Salaries (Do not include work study)30,000Professional ExpertBooks, Magazines, Periodicals, CDsInstructional Supplies and Materials500Non-Inst Supplies/Material (includes copy print)18,600Personal Services Contracts30,000Travel and Conference3000Capital Outlay Facilities (Remodeling and Construction)Capital Equipment/SoftwareTotal673,397682,647* * This figure only includes de area where there would be a significant change if we were to add the 1 FTE. 14. Comments: (Optional) We feel that the business office and the parking department should be placed in a new building in the north parking lot to provide better access to the student community. 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